Prepare for the new VAT regulations with tracezilla.

Freepik

New VAT rules as of April 2026

A temporary reduction of the food VAT rate will be introduced in Sweden starting from April 1, 2026. This means that the VAT on food will be reduced from 12% to 6%. As of now, the reduction applies until December 31, 2027. Read more about the rules on skatteverket.se

How do I handle the change in tracezilla?

If your company is affected by the new tax rate, you can adjust the settings in tracezilla by specifying validity periods for your VAT rules.

Important: The new VAT regulations are based on the delivery date. However, since the system operates according to the invoice date, it’s essential to ensure that the correct invoice date is used.

1. Go to Company Settings > Financials > VAT, Sales Tax, fees, etc.

Create tag

1. Create a new tag and link it to the items that should have 6% VAT.

Read about tags in this guide.

OBS! This step is relevant only if the new VAT rule does not apply to all your SKUs but only to certain ones. In other words, if 6% VAT applies to all your SKUs and services, this step is not necessary.

1. Skapa en ny regel för 6 % moms. Klick på Lägg till ny. Ange namn, text på dokument, sats och klicka sedan på Spara.

2. Gå till fliken Avancerade inställningar och Välj 1 april 2026 i fältet Faktureras från och 31 december 2027 i Faktureras till.

Create a new rule:

1. Create a new rule for 6% VAT. Click Add new. Enter a name, text for the document, rate, and then click Save.

2. Go to the Advanced settings and select April 1, 2026 in the field Invoiced from and December 31, 2027 in the field Invoiced to.
   

3. Add other relevant rules for your new VAT rule. See example below: Example 1: Partner country= My home country, SKU has tag= 6% VAT

   Read more about VAT rules in this tutorial.

Edit validity period for the 12% rule:

1. Click on the 12% VAT rule and go to the Advanced Settings tab. Select March 31, 2026 as the end date in the field Invoiced to. Save the change.

Edit other VAT rules, if needed

1. If you have multiple VAT rules, you may need to set new counter rules (reverse rules) to your existing VAT rules. Click Rules on the desired VAT row. This depends entirely on your setup. What is required depends entirely on how your VAT settings are configured.

Test with invoice draft
Please test that the new rules are set up correctly.

1. First create a sales order and possibly write test in the Requisition No. field to make it clear that it is a test order. Select a Swedish customer and a date in April 2026 as the delivery date.

2. Add at least one SKU line that is covered by the new VAT rule. Then select items.

If you have a complex VAT setup, it may be a good idea to create a test order with several SKUs and services.

1. Click Create invoice > Create first as draft under the Documents tab.

2. Open the draft invoice and check that 6% VAT is under the Subtotal.
   

   We recommend that you always create a draft before creating the actual invoice. This way you have the opportunity to check that the information is correct before invoicing.

Questions?

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