Create colli and pallet labels

You can generate colli labels and pallet labels according to GS1 Global Office standards in tracezilla.

The difference between package labels and pallet labels

When goods are transported to the retail trade, they are typically packed in a package, which is stacked on a pallet. A label can be affixed to each package and pallet. These labels contain one or more barcodes, which are scanned during transport and receipt. The information on these labels describes what the logistics unit contains.

Pallet labels contain more information than a colli label, including an 18-digit SSCC code (Serial Shipping Container Code), which is the pallet’s unique serial number. Each pallet must have its own pallet labels (two identical on each side of the pallet) with a unique SSCC code, regardless of whether two pallets have a similar content.

Package labels are created on the order line, while pallet labels are created on the delivery.

Read more about what information the two types of GS1-128 labels contain:

 

Create colli (case) labels

Fill in the required information To be able to generate correct colli labels, make sure the following information is entered in advance:

On the SKU, enter the GTIN, which will only need to be entered once.

The information associated to the specific lot is variable, and will have to be entered for each lot that is produced or purchased for resale. There is information such as:

  • Expiration date: Best before or Use by.
  • Traceability information such as lot number and batch number.

Course of action Once the GTIN, lot and batch number is filled in, do the following:

  1. Go to the relevant sales order on which the colli is sold.Click Sales in the top menu and select Orders from the drop-down menu. You can use the filters to the left to search for the order.
  2. Tick the lot line and click Print Labels.
  3. Select label format GS1 package label.

Please review the information on the generated label. It is your responsibility to ensure that the barcode can be scanned and that the information is correct. You can use the quick guide as linked to in the above.

You can validate the barcode using apps for mobile, for example barValid.

 

Create pallet labels

Fill in the required information In order to generate correct pallet labels, the following information must be added in tracezilla:

  • GTIN on SKUs – read more at GS1
  • Company prefix – read more at GS1
  • SSCC Extension digit, which can be a value between 0-9. This extension digit allows you to increase the number of SSCCs that can be generated.
  • The next number in the pallet’s consecutive number series.

It is only necessary to enter the above information once. In the following section, you can read where to find and enter the information.

The information associated with the specific lot is variable, and will have to be entered for each lot that is produced or purchased for sales. This is information such as:

  • Expiration date: Best before or Use by.
  • Traceability information such as lot number and batch number.

 

Getting started: information added to set up the feature

  1. Click the company name in the upper right corner and select Company Settings.
  2. Tap the menu item Labels & symbols on the right side.
  3. Enter the company prefix (7 digits) and SSCC Extension Digit and click Save.
  4. Go back to the company settings and click Automatic assignment of number.
  5. Change the number series to the next SSCC number - the consecutive part of the number (9 digits). Remember to click Save.
  6. Click Warehouse in the top menu and select Stock Keeping Units from the drop-down menu.
  7. Search for your finished goods. This can be done, for example, using tags or simply by using the Category filter and select Finished Goods.
  8. Click Import at the top right. Then click Get Import Template in the dialog window.
  9. A spreadsheet is downloaded where the GTIN-13 is entered in the columns named EAN, box unit and EAN, unit of measure. Once the values ​​have been entered, the spreadsheet is saved. It can now be uploaded into tracezilla and the SKUs will be updated. Click Upload in the dialog window in tracezilla.

 

How to generate SSCC and pallet labels

  1. Find the relevant sales order for which your pallet label is to be created. Click Sales in the top menu and then Orders.
  2. Then click on sales order.
  3. Click the Deliveries tab. Click the blue button with three dots and select Go to delivery.
  4. On the tab Lots, you can see which lots the delivery contains. A SSCC and a pallet label are generated for each lot on each pallet. Please note that each pallet must have a unique pallet label. If there can be 180 colli per pallet, and you sell 360 colli divided into two pallets, you should split the delivery in two. You do this by correcting the quantity on the delivery. Based on the remaining lots on the order, tracezilla will create a new delivery.
  5. Click Add SSCC next to the lot. Please check that the quantity is correct and click Save. By checking the Auto-assign SSCC check box, the tracezilla will calculate the check digit. If you enter SSCC manually, remember to enter the extension digit, company prefix, pallet serial number and check digit.
  6. Click the Documents tab and then Create GS1 Pallet Labels.
  7. Please check the information on the generated label. It is your responsibility to ensure that the barcode can be scanned and that the information is correct.

Important! If there is an error in the information on the generated pallet labels or the barcodes cannot be scanned, you may be sanctioned by the recipient. It is your responsibility to ensure that the information is correct and consistent with the requirements set by the recipient.

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