Introduction to recipes
When manufacturing food products, a recipe is used. It can be compared to what are called Bill of Materials (BOM), which are used in the production of products other than food.
In tracezilla, production orders can be created based on recipes and automate the creation of order lines in the production orders. This reduces the risk of errors.
You can choose to link a recipe to a finished product, and then the recipe will automatically be added to a production order and automatically adjust in relation to the quantity of lots being produced. NB! When the production order has the status of a Draft, the system will automatically recalculate the consumed lots based on the recipe when the quantity of produced lots are changed. This recalculation does not occur if the production order has the status of an Order.
Basically, recipes ensure that raw materials are picked from the inventory and the given finished product is added to the inventory. A recipe creates a link or connection between raw materials and the finished product in relation to the input-output balance report in tracezilla and correct cost calculation.
In a recipe, you can put together the ingredients that a given product is comprised of and indicate quantity and proportion. You can also add packaging.
How to create a new recipe
- Click Production in the top menu and select Recipes in the drop-down menu.
- Click the button + Add new in the upper right corner.
Give your recipe a name and a Reference code, if relevant.
- Enter a description if relevant.
- Indicate whether the recipe should be active.
When this is done, the recipe view will open.
You can always find the recipe again by clicking Production > Recipes and using the filter search on the left.
How to add end products to your recipe
- Click the button Add end product in the section One Recipe Unit Produces.
Select which SKU (Stock Keeping Unit) you wish to produce. If you have not yet created the end product as a SKU, you can read about SKUs here.
- Enter how many lot units one recipe unit should produce. This is typically e.g. 1 colli or 1 kg. You cannot break down your recipe unit to a half recipe when you produce, so we recommend that your recipe unit is a smaller unit that you can multiply when you produce.
- Enter the quantity of Units of Measure per lot unit.
- If you tick the box by Auto-Create and Adjust Recipe, the recipe will automatically be added, when the SKU is entered under Produced Lots in a production order. If the produced quantity is changed the recipe will be adjusted accordingly.
- Click Save.
You can add multiple end products to the same recipe. This could be relevant if the production results in one or more byproducts.
How to add ingredients to your recipe
- Click the button Add ingredients in the section One Recipe Unit Consumes.
Select the SKU (Stock Keeping Unit) you wish to add. Type part of the SKU name or the SKU code to select it. If you have not yet created the ingredient as a SKU, you can read about SKUs here.
- Enter the quantity of the ingredient for one recipe unit.
I the tab Advanced you can enter a quantity in Round to nearest. When the recipe unit is mulitplied this can be used to avoid skewed numbers.
- You can enter a SKU substitute. This field is only for storing information. The system will not select or suggest substitutes automatically.
- Click Save.
Add workflow to your recipe
- Click Add step.
Add a Name of the step.
- Enter a sequence no. The sequence no. determines the order of the different steps. It is sorted alphanumerically.
- Enter a Description (optional).
- Enter the Expected duration in minutes.
- Select a Task. This requires the add-on Tasks and Controls
- Click Save.
How to add expected costs and overheads to your recipe
You can add expected costs to your recipe. This could be production costs for production by an external producer or freight to and from the production site.
You are not supposed to add expected costs for the SKUs that are part of the recipe (e.g. if you included the packaging in your recipe). These costs are already included in the calculation.
- Click Add budget post.
Enter a Memo and select a Category in the drop-down.
- If you want to include the amount as an overhead in the actual costs, tick the box This is overhead. This would be relevant if you produce in-house and you want to include the costs of the production in the (depreciation of material, cleaning of material before/after, startup costs, labour costs, etc.).
- If the amount is a one time amount, e.g. freight, tick the box This is fixed. If you tick the box, the amount will only be included once, no matter how many recipe units you produce.
- Enter the cost per recipe unit. The amount will be included per recipe unit.
- You can choose to add one or more tags.
- Click Save.