Financials

Budget

Budget posts on purchase-, stock-, return- and production orders define the expected cost price of the lots that are created by the order. Costs associated with sales orders are also called distribution costs. These costs do to contribute to the cost price of the lots included in the order, but ...

Expenses

Expenses in tracezilla tracezilla makes it easy to keep track of your expenses when you process and trade food. You can attach expenses to an order, a delivery or a specific lot. When the expense is attached, it will be included in the calculation of the lot value. If the expense is attached to...

Invoices

To see your invoices, go to Sales in the top menu and click Invoices in the drop-down menu. To confirm the payment of an invoice, click Paid and then Confirm Paid. To see an invoice, click on the invoice. You can search your invoices using the filters to the left. Create invoice You create ...

Key Metrics and other metrics

The display of lots, orders, expenses and invoices shows some sets of relevant key metrics. In the tables below, you can see what the different metrics mean. Please note that it can take up to five minuttes to recalculate the correct value of an order after the addition of lots. When the system ...

Ledger Rules

You can set up rules defining which invoices and expenses to post on which ledger accounts in your accounting. You process the transfer via GL journals. You do it in two steps. First, you define a set of ledger accounts that invoices and expenses should be posted on in your accounting. ...

GL journals

You can export your GL entries (invoices and/or expenses) or transfer them to your accounting system, if you have an integration. Before you can transfer or export your GL entries, you must indicate which GL accounts, the entries should be posted on in your financial accounting system. To transf...

How tracezilla calculates cost prices

The cost price of a product is the purchase price plus the costs from for example processing, production, freight, customs, packaging, etc. The cost price is not the same price as the price you sell your goods for. The difference between the sales price and the cost price is the profit. The s...

Create credit note

In tracezilla, you can create a credit note in two ways either 1) crediting the entire invoice and then creating a new invoice or 2) just a credit note with the corrections. Which of the two methods is the most correct depends on the reason for the crediting. It also depends on how your customer...

Create credit note and adjust quantity of SKUs

See how to create a credit note and adjust the quantity of goods on an order. When you correct the quantity on a lot line, the goods will get back in stock. By following this tutorial, a credit note will be created for the quantity of goods that the customer did not receive anyway. You will find...

Create credit note for cancelled order

See how to create a credit note and cancel a sales order. Follow the steps below if a customer has been invoiced for an order that needs to be canceled and the goods have not been shipped to the customer. You will find more tutorials to create credit notes due to specific reasons here. The sale...

Create credit note for a collective invoice

See how to create a credit note for a collective invoice. Read more about collective invoices here. You will find more tutorials to create credit notes due to specific reasons here. Credit note for a collective invoice Click Sales in the top menu and select Invoices. Use the filters on th...

Create credit note - Add or change discount

See how to create a credit note and add or change a discount on a sales order. You will find more tutorials to create credit notes due to specific reasons here.   A discount must be added If you forgot to add a discount to an order, you can either 1) credit the entire invoice, add the dis...

Create credit note and change invoice date

See how to create a credit note and change the invoice date. You will find more tutorials to create credit notes due to specific reasons here. An invoice was created with a wrong invoice date The overall steps are: A credit note is created for the entire invoice. A new invoice is created ...

Create credit note for goods that are not returned

See how to create a credit note without returning any goods to the stock in tracezilla. You will find more tutorials to create credit notes due to specific reasons here. Credit note for some goods There can be many reasons why the goods should not go back into stock. For example, the goods may...

Create credit note and change currency

See how to create a credit note and edit the currency. You will find more tutorials to create credit notes due to specific reasons here. A customer has been invoiced in the wrong currency The overall steps are: A credit note is created for the entire invoice. The currency is changed in th...

Create credit note and change customer

See how to create a credit note and change the customer. You will find more tutorials to create credit notes due to specific reasons here. An invoice was mistakenly created for the wrong customer The overall steps are: A credit note is created for the entire invoice. The customer specifie...

Create credit note and correct the sold SKU

See how to remove a SKU from a sales order and add another SKU to the order instead. 1) You can create a credit note and then make the changes and a new invoice or 2) you can create a document with the corrections. You will find more tutorials to create credit notes due to specific reasons here....